I Send out a confirmation for every booking, this
MUST be returned prior to your event.
"NO CONFIRMATION NO BOOKING, NO EXCEPTIONS”
Terms &
Conditions
KC Entertainments UK operates a professional full-time business, not a
'beer-money', half-hearted thing. To protect both you the client and myself,
the following are my Terms & Conditions of business. If there is anything
you need explained in further detail, please do not hesitate to contact me.
These Terms & Conditions, together with the signed and dated
confirmation, constitute a binding contract. No changes or alterations can be
made unless agreed in writing by KC Entertainments UK, prior to the date of the
Event.
When signing the confirmation, you also sign to say you have read and
understood these Terms & Conditions, therefore it is important you take
time to read them, before signing.
Upon request these Terms & Conditions can be sent to you either by
post or email.
For simplicity, the following terms have these meanings….
Client - The person hiring
Entertainment from KC Entertainments UK
Company - KC Entertainments UK
Singer/DJ/Compere -
Representative of KC Entertainments UK, present at the Event
Venue - The location of the
Event
Booking/Confirmation - The hiring of the KC Entertainments UK by the Client, in accordance
with the confirmation
Occasion - The actual party,
wedding, or other function for which the Client has booked KC Entertainments UK
Entertainment Required - The entertainment booked by the client i.e. Singer, DJ or Compere
Special Instructions
– Information provided by the client concerning the venue or occasion
Preferred payment method - Cash, Cheque or Bank transfer, this would be arranged when
booking.
Notes - Details of the client
and any other requirements for the event or venue
T&C's – Terms &
Conditions
Booking
Details
1.1) No Booking is confirmed until the Terms & Conditions are agreed and
the Confirmation is returned to
KC Entertainments UK, correctly completed and accompanied by the non-refundable
booking fee of £50.00 within the stated time limit.
1.2) If the Confirmation and booking fee are not returned before the due date,
the Client must reconfirm that the requested date is still available. If the
date is no longer available the booking fee will be returned, and the booking
considered void.
1.3) The entertainment will require adequate time for setting up and
dismantling of the equipment. This amount of time will depend on the type of
event, access and amount of equipment required. If the Client or Venue has
special requirements for setting up/disassembly times or times of access, the
Client must provide these details to KC Entertainments UK prior to booking, or
additional charges may be made. Wherever possible, the Company will visit the
Venue prior to quoting to estimate the time/work/equipment required. Please
bear in mind that if there is not sufficient time to do this, or if the
distance, opening hours of venue or other matters prohibit this, then KC
Entertainments UK must rely on information given by the Client in providing a
Quotation. Parking/Toll charges will be charged at cost.
1.4) Both KC Entertainments UK and client offer assurances that no previous
bookings exist with other clients/companies that would affect the booking.
1.5) If the client has another booking which results in the cancellation of the
contract, cancellation costs in Paragraph 3 do not apply and the full payment
is required.
1.6) KC Entertainments UK is not responsible for any non-fulfilment of the
confirmation financial or otherwise by proprietors, managers, or artistes but
every reasonable safeguard is assured.
1.7) Changing facilities provided if required. At least 75 minutes is required
for setting up and 60 minutes to dismantle and reloading equipment. This must
be considered when planning any arrangements. If required, an earlier set up
time can be made by arrangement. (Before your guests arrive or before the
meal).
Payments
2.1) Booking fees can be made in Cash, Cheque or by bank transfer subject to 7
days for clearance of cheques. Payment of any outstanding balance must be paid
before the event starts, whether in cash on the day/evening of the event, or by
agreed method up to 10 days before the event. Preferred payment method will be
stated on the confirmation and signed for by the client. Cheques should be made
payable to KC Entertainments UK
2.2) If the DJ is required to play on past the agreed time, the fee for such
overtime is £50 per 60 mins or part thereof, payable in cash, at the time of
requesting extra time. This is subject to the conditions of the Venue and is at
the DJ’s discretion.
2.3) If any payments are not received by the due date, the Company may refuse
to attend the event, and full payment will still be required, as this will be
considered a breach of contract. KC Entertainments UK may, at its discretion,
allow a time to pay, but this is exceptional and will be agreed in writing
before the commencement of the event.
2.4) On rare occasions KC Entertainments UK may be affected by events beyond
our control causing loss of performance. These could include another DJ set-up
and ready to perform, power cut, bad weather conditions, etc. If these cause
losses of performance the client is still liable for full payment.
Cancellations
and Postponements
3.1) KC Entertainments UK will charge the following fees should a cancellation
occur.
Within 14 days of the event date. The full contracted fee. 100%
Within 30 days of the event date 50% of the full contracted fee.
Within 60 days of the event date 25% of the full contracted fee
The booking fee will not be refunded under any circumstances and does not
eliminate the full cancellation fee being charged.
3.2) In the event of the client wishing to cancel or postpone the event for any
reason. The Client must notify KC Entertainments UK in writing and a copy of
the confirmation must be included. Text, email, or phone calls will not be
accepted for cancellations for the security of the client and KC Entertainments
UK cancellations and postponements are only accepted from the original client,
who signed the confirmation, unless extreme circumstances prevent this.
3.3) At KC Entertainments UK discretion, we may agree to alter the date of the
booking, such replacement date to be within 3 months of the original booking
date, and subject to KC Entertainments UK being available on the replacement
date.
Conduct and Security
4.1) The client will ensure that the audience and anyone other than the
KC Entertainments UK team conduct themselves in a proper manner. KC
Entertainments UK will not be held responsible for any actions, behaviour or
damage caused by those attending the event, under any circumstances. In the
event of any damage to or loss of any equipment or materials provided by the
Singer/DJ/compere for the purpose of the performance by any occurrence or by
person/s on the premises, the Client shall be liable to pay in full for the
repair or replacement cost of equipment and the hire of necessary equipment or
materials during replacement time and to compensate for any loss of work due to
that damage or loss. No other persons or performers may use any of the
equipment provided other than by prior consent of KC Entertainments UK and
maybe subject to charges being applied.
The client is responsible at the end of the performance for the collection of
any property left at his/her own risk with the singer/DJ/Compere.
4.2) KC Entertainments UK team will conduct themselves in a proper manner
throughout their attendance at the venue, and will respond to the clients
requests (unless in breach of any laws or venue requirements/restrictions) as
to volume, positioning of equipment, and any other reasonable requests. If you
require the singer/DJ/Compere and any other staff to adhere to any specific
dress code, please advise at the time of booking. We will happily oblige
wherever possible.
4.3) Often, KC Entertainments will take photographs of events, to be used in promotional
materials. If you, the Client, object to this, please notify KC Entertainments
before the date of the event. Copies of photographs, if possible, may be
obtainable from KC Entertainments please ask for details.
4.4) The client will be held responsible for any theft or damage of any
equipment (including vehicles stored on the premises) belonging to KC
Entertainments UK caused by anyone other than members of KC Entertainments
team.
4.5) It is solely the responsibility of the client to ensure the venue has
sufficient and legal security for both personnel and equipment (including
vehicles used by KC Entertainments UK.
4.6) KC Entertainments UK will not be held responsible for damage to the venue
caused by KC Entertainments UK equipment. Any potential problems must be
notified to KC Entertainments UK.
4.7) KC Entertainments UK operates a zero-tolerance policy regarding abuse of
its staff, whether verbal or physical, actual or implied. The Client is
responsible for the behaviour of his/her guests at all times and is responsible
for providing any security necessary to police such behaviour. In the event of
any actual or threatened abuse, the singer/DJ/Compere may terminate the music
and request that the matter is dealt with. The music will be left turned off
for the duration, and if the problem is not dealt with in that time, the
singer/DJ/Compere has the right to refuse to play on, and may pack up and go.
In such circumstances the full fee is still payable, and any damages or loss
will be reclaimed from the Client. Any illegal behaviour will be reported to
the police/relevant authorities.
4.8) KC Entertainments UK also operates a zero-tolerance policy towards drugs,
under-age drinking or other illicit behaviour, and will not be a party to such
behaviour. Such actions as detailed in Paragraph 4.7 may be taken in these
circumstances. KC Entertainments UK have the right to perform in a safe
environment.
We reserve the right to terminate our services should any physical verbal abuse
or intimidating actions be made to the singer/DJ/Compere or Any KC
Entertainments UK staff present at the event.
In these circumstances no refund will be given and the full fee will still be
payable.
Health &
Safety
5,1) It is solely the responsibility of the client to ensure the venue complies
with Health & Safety, and holds all necessary certification, Public
Liability Insurance, Public Performance Licences etc. KC Entertainments UK has
most licences in place including £5,000,000 PLI cover and PAT Testing but some
venues require more. So therefore, it is best to check and inform KC
Entertainments UK beforehand, to avoid the entertainment being turned away from
the venue. Extra costs to licences are payable by the client named on the
confirmation. The price you were quoted at the time of booking is based on the
information provided by the client and may not be correct. Please check now to
avoid disappointment. Reporting changes in writing to KC Entertainments UK at
your earliest convenience.
5.2) KC Entertainments UK will ensure their equipment fully complies with all
the relevant Health & Safety legislation regarding the equipment and
personnel.
5.3) The Client is responsible for ensuring that the venue can provide a safe
and practical area in which KC Entertainments UK can set up and operate its
equipment. A minimum of 2 x 13-amp sockets is required, preferably separate,
and on an unloaded circuit. For most venues, this is adequate; however, for
exceptionally large venues different requirements may be necessary. it is also
understood that the 'artist' cannot be held responsible for non-performance in
circumstances where a sound limiter is set so low that live music performance
is not possible for an artist of their type.
5.4) The equipment used may include such items as Lighting stands, truss
systems, speaker stands and other constructions. The area provided must be both
safe and practical. If the singer/DJ/Compere deems that the venue is unsafe, KC
Entertainments UK reserves the right to refuse to set up, and in this case the
full fee would still be payable, as KC Entertainments UK has turned up, but is
prevented from working by Health & Safety Issues which are the Clients
responsibility.
5.5) A suitable parking area must be available for the loading and unloading of
KC Entertainments UK equipment at the venue. Likewise, there must be adequate
access to the venue with adequate lighting and even ground free from ice or
snow or anything that constitutes a danger, when loading or unloading the
vehicle.
5.6) It is agreed by the ‘client’ and the ‘artist’ that the equipment and
instruments of the ‘artist’ are not available for use by other performers or
persons except by specific permission of the 'artist'.
5.7) The Client realises that whilst we have excellent singer/DJ/Compere back
up in place and every reasonable safeguard is assured we cannot be held
responsible for any singer/DJ/Compere illness, sudden malfunction or breakdown
of any electrical equipment as this is an unavoidable occurrence and Is outside
of our control.
We will, however, make every reasonable effort to rectify the situation. In the
extremely unlikely occurrence of a non-performance or if a total failure
occurs, the booker will be refunded the total fee in full. In this situation
this will be the full extent of our liability to the Client.
5.8) In the interest of Health & safety the underwriters of KC
Entertainments UK P.L.I. Policy, have advised that no person other than the
Artist are covered in the performance area or on the stage and therefore KC
Entertainments UK will inform you of this at the beginning of the event. To
enter the performance area or stage, you do so at your own risk and no
liability will be held whatsoever by KC Entertainments UK.
5.9) A risk assessment will be carried out prior to entertainment being
provided and where such venues carry a high-risk factor, entertainment may be
refused on the grounds of staff and public safety. All findings will be made
available to you the client, so the risk may be lowered or eliminated.
5.10) Covid-19 Risk Assessment to be carried out prior to entertainment
being provided and will include.
Identify
what work activity or situations might cause transmission of the virus
Think
about who could be at risk
Decide
how likely it is that someone could be exposed
Act
to remove the activity or situation, or if this is not possible, control
the risk
Guidelines will
be followed from government legislation and from venue to venue by liaising
with the venue manager and taking the necessary precautions.
Where a
venue poses too higher risk of transmission, then no entertainment will be
provided by
KC
entertainments UK
Expenses / Rider
Rider6.1) The Confirmation may be subject to a ‘rider’ containing ‘KC
Entertainments UK’ requirements for food, accommodation, dressing rooms,
technical specifications etc
6.2) The ‘rider’ forms an integral part of the Confirmation and MUST be
provided by the ‘client’ at their own expense.
6.3) If the ‘client’ has agreed on the Confirmation to cover additional
expenses incurred by KC Entertainments UK (such as taxi’s, Fuel, food, rehearsal
time, hotel, flights etc) KC Entertainments UK must provide receipts and an
invoice to the ‘client’ within 30 days after the event.
6.4 The ‘client’ must reimburse all expenses to KC Entertainments UK
within 14 days of invoice.
These are my terms and conditions, please make sure you have read and
understood them before signing your confirmation.
